Federal-aid Administrative Assistant

The Federal-aid Administrative Assistant performs administrative and accounting tasks. This position reports to the Administrative Manager but has discretion to carry out the functions of the job.

Essential Functions

• Audits and processes design and construction consultant invoices for Federal-aid projects, ensuring invoices comply with contract and certified rate terms and ITD consultant services guidelines;
• Coordinates with consultants to verify documentation;
• Coordinates with ITD Records Inspectors and LHTAC staff to ensure invoices are processed and funds are allocated properly;
• May perform reception duties, greeting the public in person and by telephone, answering inquiries, and providing information;
• Creates and formats letters, documents, records, and files;
• Reviews project documentation from Construction, Engineering and Inspection (CE&I) before final close out;
• Reviews payment documents for compliance with federal wage (Davis-Bacon) requirements;
• Responds to inquiries and requests for information;
• Perform basic accounting tasks as assigned;
• Communicates with project managers and consultants on compliance issues;
• Runs and processes contractor estimate payments in Idaho Transportation Department (ITD) accounting system;
• Reviews project documents for accuracy, completeness, and compliance with state and federal agency regulations and requirements before submitting for payment;
• Performs all duties following LHTAC policies and procedures.

To view the full job description click HERE

This position will be open until filled. There is an immediate need, applicants are encouraged to apply immediately since interviews will occur as resumes are received.

Please submit a cover letter, resume and three references to LHTAC@LHTAC.org.